POSITION DESCRIPTION

Title: Director of Finance

Employment Status: Full-Time
Department: Finance FLSA Status: Exempt
Reports to: Board of Directors

 

GENERAL DESCRIPTION:

This is a full-time exempt position responsible for gathering and reporting the financial position of Greater Mount Airy Area Habitat for Humanity and the Habitat ReStore to the Board of Directors in an accurate, complete and timely manner. Experience in or the willingness to learn job costing, thrift retail, mortgage servicing and lending, nonprofit and government accounting is all helpful to be successful with this position.

 

CORE RESPONSIBILITIES:

People:

  • Communicate with timeliness, clarity and positivity with people of all levels
  • Develop and maintain positive, collaborative functional relationships with staff, volunteers, donors and vendors
  • Recruit, train and engage volunteers to consistently and effectively assist with bookkeeping tasks

 

Accounting:

  • Maintain positive relationships with all staff
  • Provide monthly current and forecasted organization’s financial position to the Board of Directors
  • Create internal financial controls, best practices and retail analysis for ReStore Team Leader
  • Prepare monthly house construction cost analysis for Board of Directors and Construction Manager
  • Provide monthly financial recap for Board of Directors and board Treasurer
  • Provide quarterly dashboard to Executive Committee
  • Collaborate with Homeowner Services, Resource Development, Volunteer and Construction managers regarding implementation of best practices; staying within established budgets and guidelines and streamlining processes
  • Lead the annual budget process and work with Executive Committee to control costs and stay in budget
  • Direct the annual financial audit and 990 Informational Tax Return preparation
  • Ascertain if organization financial policies require creation, implementation or updating
  • Review monthly journal entries with Board Chair and Treasurer
  • Prepare and review monthly account reconciliations with Board of Directors
  • Prepare or approve monthly cash transfers between various operating and savings accounts
  • Manage annual workers compensation audit by preparing necessary vendor documentation and working with external auditor
  • Prepare and administer annual 1099s
  • Process semi-monthly payroll and all related tax and benefit reporting
  • Monitor the monthly and annual financials of Habitat ReStore and create adjusting journal entries as needed
  • Calculate and record year end accruals for both entities
  • Responsibility to record inter-company transactions and activity
  • Thorough understanding of net present value concepts

 

Finance:

  • Review mortgage servicing and origination processes and reconciliation of mortgage servicing software to accounting software
  • Maintain a positive relationship with 3rd party loan servicing department
  • Record 3rd party loan repurchases or swaps
  • Record foreclosed, modified or repurchased mortgages
  • In cooperation with the Chair of Homeowner Services, assure organization maintains current mortgage-related practices with federal regulations
  • Maintain productive relationship with third party mortgage-related financial institutions
  • Reconcile monthly 3rd party mortgage and escrow transactions in QuickBooks with Homeowner Services
  • Work with financial brokerage company regarding leverage of mortgage portfolio
  • Record sale of mortgages to third party institutions
  • Manage cash flow and maintain accurate forecasts of organization’s cash position
  • This position will report directly to the board of directors and work closely with the Treasurer.

 

Administration:

  • Maintain employee personnel files to meet current federal, state and local jurisdiction requirements
  • Ensure that reasonable internal controls are in place to safeguard corporate assets and confidential data; including financial and employee data.
  • Perform other duties as assigned.

 

Reporting:

  • Provide required monthly, quarterly and annual financial reports and remittances to financial institutions
  • Produce combined monthly financial statements and budget to actual variance report to the Board of Directors and Executive Committee by the 10th of following month
  • Coordinate with the Treasurer and report financial activities and needs to the Board of Directors the third Tuesday of every month
  • Create monthly and quarterly cash flow reports for Executive Committee use

 

STANDARDS FOR MEASURING PERFORMANCE

  • Completeness, accuracy, and punctuality of reports and other assignments
  • Ability to obtain an unqualified opinion on auditing financial statements
  • Ability to meet or exceed accreditation standards regarding mortgage origination and servicing in partnership with the Chair of Homeowner Services
  • Maintain a high internal and external customer satisfaction level
  • Maintain high standards of integrity and compliance

 

KNOWLEDGE, SKILLS, ABILITIES:

  • Bachelors in Business Administration with accounting concentration
  • At least four years of supervisory experience in a management position supervising staff of two or more
  • Nonprofit experience preferred; job costing experience helpful
  • Intermediate to advanced experience with MS Office Suite with focus on Excel
  • Experience with data entry and databases required
  • Experience with QuickBooks Premier Nonprofit Edition 2015 preferred
  • Experience in working with volunteers strongly preferred
  • Good organizational skills
  • Excellent interpersonal communication and team building skills
  • Ability to prioritize and work independently; self-starter and self-motivator; proactive
  • Solid background in applying Generally Accepted Accounting Principles (GAAP) as they relate to not-for-profit entities

 

PHYSICAL REQUIREMENTS NECESSARY TO PERFORM THIS JOB:

  • Most work is performed indoors
  • Requires valid driver’s license and ability to meet company’s insurance requirements; occasional driving
  • Long periods of time sitting at a computer entering and analyzing data
  • Some tasks involve working with volunteers and staff, while other tasks are performed independently in a quiet setting
  • Must be able to pass background, motor vehicle and credit reviews

 

INTERNAL INTERACTIONS: All staff, volunteers, and some donors

EXTERNAL INTERACTIONS: Auditors, government agencies, vendors, homeowners

 

Interested applicants should contact WorkForce Unlimited.